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St. Xavier’s College (Autonomous), Ahmedabad, in conjunction with VFS Docswallet, provides Online Service for genuineness verification, Digital WES and Transcript Request. St. Xavier’s College (Autonomous) has gone one step ahead towards e-governance and sharing the fine vision of Digital India.

System is powered to give students the chance of requesting genuineness verification, Digital WES and Transcript anywhere in the globe.

Institution implemented digital transformation platform for our alumni/current students to receive the service quick and effective manner. This new process will be more convenient, user-friendly for everyone involved and the online genuineness verification, Digital WES and Transcript is a seamless and paperless system for sharing the documents.

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Former and current students are encouraged to go online and place the online application requests by using the following links.

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NB: Here onwards institutions will not accept any verification request through courier, e-mail, phone calls or fax.

  • 1.0 St. Xavier’s College spaces out its regular examinations in an academic session in to internal and external assessment, with the assessment scheme being 30:70 in its weightage, respectively for all UG programmes and 40:60 assessment scheme for all PG programmes.
  • 2.0 The internal assessment comprising 30 marks is distributed into two continuous internal assessments (CIA1 & CIA2), attendance, assignment, class test, quiz, viva voce, seminar, comprehension (listening and reading), problem solving, group discussion, field visit, essay writing, library record, open book exam, case study, online test etc. The first 50% syllabus is evaluated in CIA1, while the remaining 50% is evaluated in CIA2. The break-up of these 30 marks is as follows:
Examination Marks Internal Marks
Mid-Semester (CIA-1) 50 marks 10 Marks
Semester End (CIA-2) 50 marks 10 Marks
Assignments Seminars, class tests etc. 5 Marks
Attendance 5 Marks*
Total 30 Marks
Note: A student requires 11 marks to pass in each paper in the internals. *Attendance marks will be awarded according to the calculation given in the next table. Break-up of marks for attendance:
96-100 % attendance 5 Marks
91-95 % attendance 4 Marks
86- 90 % attendance 3 Marks
81-85 % attendance 2 Marks
75-80% attendance 1 Mark
Below 75% attendance 0 Marks
2.1. Soft Skill, Foundation Courses, and Elective Courses are compulsory programmes offered in every semester. CIA -1 of these courses are conducted out of 50 marks and 50% of this is taken for internals, while 5 marks is assigned for regularity, assignments, class tests etc. The final examination is conducted out of 70 marks during CIA-2. Subject electives follow the pattern of core papers.
  • For Computer Methods in Humanities: The CIA I will have a theory exam for 50 marks and CIA 2 will have a theory paper of 50 marks and practical paper of 50 marks. These 150 marks are then computed to 20 marks for internals, 5 marks for assignment, and 5 marks for attendance in Practical sessions.
2.2. A student whose attendance is less than 75% will be retained. S/he will have to take the internal (CIA-2) as well as semester end examination in the next appropriate semester.
  • A student, who fails to obtain qualifying marks in internal examinations, will be treated to have an internal arrears paper. The student will have to appear for the arrears paper in the next appropriate semester but will be permitted to appear for the semester end examination component.
  • The Controller of Examinations will inform the students about the CIA schedule at the beginning of the semester. Final CIA results will be available on College ERP Portal.
  • A minimum of 75% practical sessions must be attended before appearing for the CIA (Internals) practical examinations, failing which a student must complete the required number of practical experiments in consultation with the HoD of the department and appear for the practical examination in the next appropriate semester.
3. Eligibility for semester end examination
  • A student must have at least 75% attendance in each paper. Condonation may be granted by the Principal for valid reasons.
  • A student must obtain a minimum of 11 marks in CIA (Internals).
  • A student must pay the examination fee and submit the examination form before the notified last date. However, only those students who fulfill the eligibility criteria will be issued Admit Card for the semester end examination.
  • A student who has any disciplinary charge against him / her may not be permitted to appear for the semester end examination.
  • The semester end examination is conducted for 70 marks, and passing marks is 36% or 25 marks out of 70 in each paper.
  • The Controller of Examinations (CoE) will have the following Standard Operating Procedure:
  • Ask from each department the list of courses offered.
  • Issue semester examination application forms.
  • Prepare the examination time table.
  • Send communication to the HoD of each department for setting the question papers.
  • Prepare the seating arrangement/hall ticket/list of students for the semester examinations: sessionwise/ date-wise/ paper-wise
  • Send information to internal examiners about their evaluation work.
  • Prepare question papers date-wise / session-wise in the CoE office.
  • Conduct the semester examinations. The Vice Principal/s will be the Chief Superintendent.
  • Internal/external evaluation.
  • Enter the CIA and end semester marks in the Register manually, and in the computer as well.
  • Take the semester mark sheets print out from the computer and verify with the Register to crosscheck the entries.
  • Semester mark sheets and the final end semester mark sheets will be distributed by the CoE Office.
  • Scrutiny Board and its functions
  • The Scrutiny Board for U.G. & P.G. courses will consist of the Head, the senior most member of the department, and one more permanent member. This third member will be appointed every year on rotation. The department with less staff members can take help from the IQAC coordinator and Vice Principals of Arts and Science.
  • The HoD is requested to get a consensus on the appointment of external and internal paper seers for each subject in the Scrutiny Board meeting and proceed towards procuring the papers in the stipulated time.
  • The Scrutiny Board will look into the following aspects of the question paper;
  • All portions of the syllabus are covered.
  • The questions are evenly distributed over the entire syllabus.
  • The question paper is structured.
  • The question paper is of the expected standard.
  • There are no repetitions.
  • The questions are clearly worded without any ambiguity.
  • Marks distribution is mentioned in each section of the question paper.
  • If corrections are effected in the question paper, carry these out correspondingly in the key/solution.
  • Evaluation of Answer Sheets
Evaluation of semester end examinations of Semester I to VI at UG and semesters I to IV at PG level will be carried out in the following manner:
  • for core papers, evaluation will be carried out by external/ internal examiners, and
  • for other papers: evaluation will be done by internal examiners.
  • Remuneration for question paper setting and evaluation is at par with the Gujarat University, or higher in many cases.
  • Any malpractice will be dealt with by the disciplinary committee set up by the CoE once the examination is over.
  • A Passing Board will be constituted once the results are ready and appropriate decision will be taken regarding gracing, if any, and CoE office will publish the results on the Website as well as in ERP Login within three days of the meeting of the Passing Board.
4. Regarding Repeaters and Grievances The following procedure will be followed with regard to repeaters and re-evaluation:
  • Repeaters who have a backlog in any of the subjects in the odd semesters (I, III and V) can appear for the same during the next odd semester end examinations. Similarly, repeaters who have a backlog in any of the subjects in the even semesters (II, IV and VI) can appear for the same during the next even semester end examinations.
  • In case of a request for re-evaluation of the answer sheets, through an application, re-assessment of the answer sheets for semesters I to VI at UG, and all semesters at PG will be done and students can be benefitted if there is a difference of more than ten marks between two evaluations. A scanned copy of the answer sheets will be made available, on request, with a fee of Rs. 200/-.
  • On completion of the degree programme, the Cumulative Mark Sheet (CMS) will be provided to students as it may help those opting for further studies abroad.
  • Only after a student completes his/her degree programme will the result be sent to Gujarat University for awarding the degree.
  • Students who have failed in any semester examinations have to clear the respective examinations. Such students should fill the repeater’s examination forms available in their ERP Login (online) within the specified period. • These examinations are held in November / April. Students are expected to check details about these forms and examinations from the College office, as well as from CoE’s office. PLEASE NOTE THAT THE COLLEGE WILL NOT SEND INDIVIDUAL NOTICES REGARDING REPEATER’S EXAMINATIONS TO STUDENTS.
  • Students should make inquiries in the College office regarding the submission of repeaters’ forms, during:
  • The 1st week of September / October for the November / December examinations.
  • The 1st week of February / March for the April / May examinations.
  • Those students who have to appear for the internal examinations of the previous semesters must also fill the appropriate forms before the semester end examinations of the College.
  • The College will withhold the examination results of those who fail to clear their previous semester examinations. Those who have failed in the semester examination due to insufficient internal marks will have to reappear for the internal examinations arranged before the end of the next semester.
5. Arrear Papers
  • An arrear paper is one in which a student fails to secure the minimum pass marks.
  • Arrear paper may arise either because of failure or lack of attendance. This will be indicated in the semester mark sheet as well as in the Consolidated Mark Sheet.
  • A student will be permitted to appear for an arrear paper in the next appropriate semester.
  • The number of arrear papers in Core and Allied papers will be taken into consideration to determine if a student qualifies for the next semester.
  • For papers, which contain theory and practicals, a student will have to pass in theory as well as practical sections, separately, regardless of whether theory and practical are components of the same paper or treated as separate papers. However a student will have to appear in the next appropriate semester only for the part (theory or practical) in which s/he has failed/remained absent.
6 Notes for Ordinances on Grace Marks
  • If a candidate fails in a head of passing, which is included in another head of passing, of the same subject, s/he shall be entitled to the benefit of the condonation in both the heads, if necessary, subject to the maximum limit of condonation permissible.
  • If a deficiency of marks is condoned, the class/grade in the examination concerned of the candidate shall be declared on the actual marks obtained by the candidate.
  • The benefit of not more than one Ordinance shall only be given for one examination of one course.
  • The benefits of above mentioned Ordinances may be given to the candidate appearing in the examination with backlog and/or exemption whenever such an exemption/system of backlog has been provided.
  • The benefits under above mentioned Ordinances shall be given at the time of declaration of final examinations only
  • Final examination for the purposes of these Ordinances means and includes such examination/s on the basis of marks on which class/grade is awarded.
7. Rules for conducting examinations
  • The College does not hold any re-tests. Students who do not appear for any given examination will lose their internal marks in the same.
  • Since CIA examinations are treated at par with the semester end examination system, students who remain absent for personal reasons (including sickness, travel, family problems, marriage etc.) will forfeit their marks
  • Pro-rata marks will be granted to those who cannot appear for a given examination on account of representing the College/University at an event or competition, provided they have the permission from the Principal for the same and produce the relevant documents.
  • Any student found using unfair means in an examination will be given a ‘zero’ in the given paper, and may be asked to leave the College in the following semester. The penalties imposed by the discipline committee will be final and binding on the student. Students must not carry personal items (books, notes, purses, mobiles, smart watches etc.) into the examination hall. They must check their desks/seats before the examination begins to make sure that there is nothing to indicate an attempt was made to use unfair means. This responsibility is an absolute one, and no excuse will be entertained by the committee when disciplinary action follows.
  • Students are not permitted to leave the examination hall during an examination. Any student leaving the hall will be considered to have completed the examination and will not be allowed to re-enter.
  • Students who boycott any examination will forfeit their marks and will face disciplinary action.
  • After each set of examinations, the mark sheets will be displayed for a few days on the departmental notice boards. Students are expected to keep track of their marks in each subject.
  • Internal marks are declared at the end of the semester on the College ERP Portal. Students will be given three days’ time to alert the College office if they find any discrepancies in the marks and/or if they have any requests to make. No appeals will be entertained after this time period. After due consideration of the appeals and justifiable corrections, the list of the final internal marks will be made public on the College website. It is advisable that students keep a written personal record of all their marks with respect to CIA and semester end examinations.
  • The statement of marks is issued to parents or guardians at the end of the semester if a written request is made and submitted to College office.
8. Misconduct during examinations
  • On receipt of a report regarding the misconduct of any student at semester end or CIA examinations, including breach of any of the rules laid down by the Examination Committee for the proper conduct of examination or a student indulging himself/herself in any activity, which either intimidates or instigates other students for not appearing at any CIA or semester end examination or disturbing or attempting to disturb any CIA or semester end examination, the Disciplinary Committee shall have the power to deal with such misconduct in any one or more of the following ways:
  • Debarring such a student from any semester end or CIA examination either permanently or for a specified period;
  • Restraining the student from taking admission to or attending any course of studies in the College;
  • Restraining the student from taking admission to any Convocation for the purpose of conferring degrees;
  • Cancelling the result of such a student;
  • Cancelling or withdrawing scholarships, if any, held by him/her;
  • Cancelling award prize and/or medal, if any, awarded to him/her;
  • The decision of the Disciplinary Committee as to what constitutes misconduct for the purpose of punishment shall be final.
  • The Examination Committee shall have the power to exclude any candidate from a semester end examination on being satisfied that s/he is suffering from an infectious or contagious disease. Whenever any candidate is thus excluded, the fee paid by him/her for admission to the examination shall be refunded to him/her.
  • Even after the result of an examination has been ascertained and published if it is found that such result has been affected by any malpractice, fraud or any other improper conduct whereby an examinee has been benefited, and that such examinee has, in the opinion of the Disciplinary Committee, been party or privy to, or connived at such malpractice, fraud or improper conduct, the Disciplinary Committee shall have power at any time, notwithstanding the issue of a certificate or the award of a prize or scholarship, to amend or cancel the result of such examinee or to punish such conduct by exclusion of such examinee from any semester end or CIA examination, either permanently or for specified period, or by the deprivation of any scholarship held by him/her, or by the cancellation of the award of any prize or medal to him, or any two or more of the aforesaid ways and to make such declarations as the Disciplinary Committee may consider necessary in that regard.
9. Continuation from 1st year to 2nd year/ 2nd year to 3rd year
9.1. Qualifying for 2nd Year (Semester III)
  • Considering all the papers of semester I and II taken together, a student must pass in at least 50% of all papers/ obtain 50% of total credits in Core/Allied/General/Compulsory separately. The theory and practical components of composite papers will be counted separately to calculate eligibility of this student for promotion.
9.2. Qualifying for 3rd Year (Semester V)
  • Considering all the papers from semester I to IV taken together a student must pass in at least 75% of all the papers/obtain 75% of total credits of semesters I to IV taken together of total credits in Core/Allied/General/Compulsory papers separately. The theory and practical components of composite papers will be counted separately to calculate eligibility of this student for promotion.
  • A student who fails to qualify for 2nd/3rd year may be permitted to re-enrol in the next academic session in the appropriate semester either as a casual or as a regular student.
  • A student who has adequate attendance will be re-enrolled as a casual student. A casual student will have to appear only for arrear paper/papers in the semester examination. A casual student will not be allowed to appear for CIA as his / her previous CIA marks will be carried forward.
  • A casual student will have to pay only a re-enrolment fee and the examination fee.
  • A student who has been detained on the basis of insufficient attendance in any paper/papers in any semester of 1st/2nd/3rd Year, and who does not satisfy continuation criteria, will be allowed to reenrol as a regular student. Such a student will be permitted to appear for CIA for the appropriate paper. In the meantime if there has been a change in syllabus, the student will have to appear for the CIA and semester end examination in the revised syllabus. A regular student will have to attend classes only in those papers in which insufficient attendance occurred and appear for semester examinations in the arrear papers.
  • A regular student will have to pay tuition fee, session fee and laboratory fee.
  • Re-enrolment of a student with disciplinary charges against his/ her name will be separately considered.
  • Student who fails to clear their UG and PG in the stipulated time period may be granted additional 3 and 2 years respectively to get the degree.
10. Credit and grading system
  • Conversion of marks to Grade Point and Letter Grade (Performance in a paper/course) UG (Under Graduate) & PG (Post Graduate)
Range of Marks Grade Point Letter Grade Attribute
85 – 100 8.5 – 10 O+ Outstanding
75 – 84.99 7.5 – 8.49 O Excellent
70 -74.99 7.0 – 7.49 A+ Distinction
60 – 69.99 6.0 – 6.99 A Very Good
55 – 59.99 5.5 – 5.99 B+ Good
50 – 54.99 5.0 – 5.49 B Fair
40 – 49.99 4.0 – 4.99 C+ Average/Satisfactory
36 – 39.99 3.6 – 3.99 C Pass
0 – 35.99 00 U Reappear
Absent 00 AAA Absent
  • The credits completed as well as grades received by a student in certificate or diploma courses offered by the College, will be shown in the credit and grade sheets issued by the College as per the norms mentioned by the Controller of Examinations for this purpose. These will be shown as additional grades.
  • Award / Degree (For B.Sc. / B.A / BCA / B.Com / MA /M.Sc.)
  • Overall performance based on CGPA (Cumulative Grade Point Average):
  • First Class is awarded for aggregate marks of 60% or above.
  • Second Class is awarded for aggregate marks between 50% and less than 60%.
CGPA Grade Classification of Final Result
8.5 and above O+ Outstanding
7.5 and above but below 8.49 O Exemplary
7.0 and above but below 7.49 A+ First Class with Distinction
6.0 and above but below 6.99 A First Class
5.5 and above but below 5.99 B+ Higher Second Class
5.0 and above but below 5.49 B Second Class
3.6 and above but below 4.99 C Pass Class
0.0 and above but below 3.59 U Reappear
  • A rank certificate will be issued to students who secure between 1st and 10th rank in the respective course and pass all the papers at the first attempt.
11. Standard of passing
  • To pass a course, a student must obtain a minimum of 36% marks for each course where the course consists of internal assessment and semester end examination. A student must obtain minimum of 36% marks (i.e. 11 out of 30) in the internal assessment and 36% marks in semester end Examination (i.e. 25 out of 70), separately, to pass the course, and a minimum of Grade C wherever applicable to pass a particular semester. A student will be said to have passed the course if s/he passes both the internal assessment and semester end examination.
  • A student who is absent for the CIA I and II will be declared fail in the internal assessment scheme.
  • Under no circumstances will a student be allowed to give semester end practical examination without a certified journal. If a student is absent for the semester end practical/ internal practical examination and passes all other internal assessment examinations, s/he will not be given a chance to give additional practical examination and will be declared fail. However, the journal if certified can be carried forward to the next semester.
  • Minimum criteria to certify a journal is 75% of the total practicals done in the semester. If a student falls short of this but has performed at least 60% of the practicals s/he may be given extra practicals by the respective department.
  • Carry forward of the marks in case if a student fails in one or more courses
  • A student who passes in the internal examination but fails in the semester end examination of the course shall reappear for the semester end examination of that course. However his/her marks of the internal examinations shall be carried over and s/he shall be entitled for the grade obtained by him/her on passing.
  • A student who passes in the semester end examination but fails in the internal assessment of the course shall reappear for the internal
  • examination of that course. However his/her marks of the semester end examination shall be carried over and he/she shall be entitled for the grade obtained by him/her on passing.
12. Allowed to keep terms and eligibility for admission to the next semester
  • Eligibility for admission to First Year/Semester II: A student shall be allowed to keep term for semester II irrespective of number of the courses s/he has failed in the semester I.
  • Eligibility for admission to Second Year/Semester III: A student shall be allowed to keep term for semester III if s/he passes semesters I and II (Sec: 12.1).
  • Eligibility for admission to Second Year/Semester IV: A student shall be allowed to keep term for semester IV irrespective of the courses s/he has failed in semester III.
  • Eligibility for admission to Third Year/Semester V: A student shall be allowed to keep term for semester V if s/he passes semesters I, II, III and IV (Sec: 12.2).
  • Eligibility for admission to Third Year/Semester VI: A student shall be allowed to keep term for semester VI irrespective of the courses s/he has failed in the semester V.
  • A student can appear for semester VI examination (subject to the above) but the result of semester VI shall be kept in abeyance until s/he passes all the exams in semesters I, II, III, IV and V.
13. Mark sheet, Migration certificate, etc.
  • Marks will be displayed in the ERP account of each student
  • For a student who has been debarred due to lack of attendance, his/her migration certificate will be issued only after the completion of the course.
  • Graduation Ceremony will be held in September.
14. Final degree certificate
  • The final degree will be awarded by Gujarat University. The name of the College will also be mentioned in the Degree Certificate.